Minutes of the 36th Annual Meeting of the Stainton & Thornton Parish Council
held on Tuesday, 17th May 2022 at 7pm in the Memorial Hall, Stainton.

Present: Parish Councillors - A. Liddle, D. Coupe, C. Dean, A. Cooper, A. Conroy, R. Dennison. J. Holmes (Clerk to the Council).

29/22. Election of a Chair of the Parish Council for 2022/2023. The Clerk, as Proper Officer, requested nominations for position of Chair. Alan Liddle was proposed by Cllr. Coupe and seconded by Cllr. Cooper. There were no other nominations. Cllr. Alan Liddle accepted the position and was unanimously re-elected as Chair. He then read and signed the Declaration of Acceptance of Office.

30/22. Election of Vice Chair of the Council for 2022/2023. Nominations were invited for the position of Vice Chair. Cllr. David Coupe was proposed by Cllr. Dean and seconded by Cllr. Cooper. There were no other nominations. Cllr. David Coupe accepted the position and duly read and signed the Declaration of Acceptance of Office.

31/22. Apologies for absence. – Apologies for absence. – Cllr. B. Neale (holiday)

32/22. Adoption of Standing Orders. The NALC 2018 Model Standing Orders (Updated April 2022) were reviewed and adopted by the Council without alteration. Copies will be sent to all councillors. Resolved: 2018 Model Standing Orders adopted by the Council.

33/22. The Annual Report of the Chair of the Council for 2021/22. The Annual Report was read out by the Chair and accepted by the Council. Resolved: Annual Report to be displayed on village noticeboards and on Parish Council Website. Hard copies to be made available on request to the Clerk.

34/22. The Financial Accounts of the Council for the financial year to 31 March 2022 and the Report of the Responsible Financial Officer (the Clerk). The Parish Council accounts for 2021/2022 and the Report of the Responsible Financial Officer were agreed and accepted and duly signed by the Chair and the RFO. Resolved: The NALC Model Financial Regulations 2019 were adopted by the Parish Council and Responsible Financial Officer (Clerk).

35/22. Annual Governance and Accountability Return 2021/22. The Clerk as Responsible Financial Officer had completed the Annual Governance and Accountability Return 2021/22 in accordance with the Accounts and Audit Regulations 2015.

  • The Certificate of Exemption was completed and dated 17th May 2022.

  • The Annual Internal Audit Report 2021/22 was undertaken and signed by an independent internal auditor on 5th May 2022.

  • The Annual Governance Statement 2021/22 was approved by the Parish Council and signed by the Chairman and Clerk on 17th May 2022.

  • The Accounting Statements 2021/22 were approved by the Parish Council and signed by the Chairman and Responsible Financial Officer (Clerk) on 17th May 2022.

Resolved: All relevant documents to be published on the Parish Council website and Middlesbrough Council website, Stainton and Thornton Parish Council webpage by 16th June 2022.

36/22. Assets Register. The Assets Register had been updated by the Clerk. There had been no additions or deletions to the register in the year 2021/2022. Cllr. Conroy to oversee Assets Register during the 2022/23 year.

37/22. To review the Committee arrangements of the Council and elect Committee Chairs. It was agreed that the existing committee arrangements would continue. Cllr. Coupe was nominated as Chair of the Environment Committee (aka Green Finger Gang) with the Clerk continuing as Secretary. Cllr. Liddle would continue to Chair the Planning Committee and Cllr. Neale would Chair the Crime and Disorder Committee, both committees comprising of the full Parish Council.
Resolved: Existing committee arrangements to continue.

38/22. To elect Members to the Environment Committee. Members and volunteers were invited to continue as at present. Cllrs. Coupe, Cooper and Liddle would attend meetings. Residents on the committee would be confirmed at its next meeting. New members and volunteers were very welcome. The KGG Pollution Sub Committee will continue until the pollution issue is resolved.

39/22. To appoint, if necessary, members to Friends of Stainton & Thornton Green Spaces, confirmation of insurance cover for the group and payment of water charges for field alongside Kell Gate Green. Members attending meetings of FSTGS were Cllrs. Liddle and Conroy and Cllr. Coupe when available. Minutes of their meetings would be issued to all parish councillors who were all welcome to join the FSTGS group as were any interested residents. The Clerk confirmed that the Parish Council insurance also covered the FSTGS group and the Council also paid the water charges relating to the field alongside Kell Gate Green.

40/22. Membership review of Cleveland Local Council’s Association. The Council’s membership was reviewed and Cllr. Liddle proposed, seconded by Cllr. Coupe, continuation of membership. Cllr. Liddle would attend CLCA meetings. Resolved: Membership of CLCA to continue. Payment of CLCA subscription £340.45 authorised.

41/22. Review of Insurance Cover of the Council and payment authorisation of next annual premium due on 1 June 2021. Insurance cover was discussed. Brokers Gallagher recommended Hiscox Insurance Company to provide the appropriate cover at a renewal premium this year is £727.84 Resolved: Renewal of insurance cover by Hiscox Insurance Company authorised on LTA terms.

42/21. Clerk’s report of any urgent correspondence and to authorise any urgent expenditure - None

43/22. Planning Applications requiring a response before next meeting - None

44/22. Review of the Budget of the Council for 2022/23. Finances were currently in a healthy state allowing for the Parish Council precept to remain the same, per household as the previous year and using reserves, if necessary, to make up any shortfall in budget requirements. Village sculptures (wood and metal), new noticeboards to be considered.

45/22. New agenda items for future Parish Council meetings. – No additions identified.

46/22. Other business requiring response before next meeting.
Clerk, as RFO, proposed that the banking arrangements for the Parish Council be reviewed in order that payments could be made by BACS or electronic transfer rather than by cheque but still retaining the 2 signatory control to comply with Financial Regulations. Resolved: Clerk to identify suitable accounts for Parish Councillors to consider.

47/22. To confirm dates of future business meetings of the Parish Council for the year 2022/23

Tuesday 14th June
Tuesday 9th August
Tuesday 11th October
Tuesday 13th December
Tuesday 14th February 2022

Meetings to commence at 7pm in the Memorial Hall.

Agreed and signed as a true record ...............................................Date ......................

The Chair formally closed the meeting at 8.30pm

Minutes taken by: J. Holmes, Clerk to the Council, 13 Strait Lane, Stainton, TS8 9BB.
clerk@staintonandthorntonparishcouncil.org.uk Tel: 01642 296060. 07980 572115.

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