Present: A. Liddle, D. Coupe, C. Dean, A. Cooper, B. Neale, A. Conroy, R. Dennison. J. Holmes (Clerk to the Council).
30/21. Election of a Chair of the Parish Council for 2021/2022. The Clerk, as Proper Officer, requested nominations for position of Chair. Alan Liddle was proposed by Cllr. Coupe and seconded by Cllr. Cooper. There were no other nominations. Cllr. Alan Liddle accepted the position and was unanimously re-elected as Chair. He then read the Declaration of Acceptance of Office.
31/21. Election of Vice Chair of the Council for 2021/2022. Nominations were invited for the position of Vice Chair. Cllr. David Coupe was proposed by Cllr. Conroy and seconded by Cllr. Cooper. There were no other nominations. Cllr. David Coupe accepted the position and duly read the Declaration of Acceptance of Office.
32/21. Apologies for absence. – None
33/21. Adoption of Standing Orders. The NALC 2018 Model Standing Orders (Revised 2020) were reviewed and adopted by the Council without alteration. Copies will be sent to all councillors. Resolved: 2018 Model Standing Orders adopted by the Council.
34/21. The Annual Report of the Chair of the Council for 2020/21. The Annual Report was read out by the Chair and accepted by the Council. Resolved: Annual Report to be displayed on village noticeboards and on Parish Council Website. Hard copies to be made available on request to the Clerk.
35/21. The Financial Accounts of the Council for the financial year to 31 March 2021 and the Report of the Responsible Financial Officer (the Clerk). The Parish Council accounts for 2020/2021 and the Report of the Responsible Financial Officer were agreed and accepted and duly signed by the Chair and the RFO. Resolved: The NALC Model Financial Regulations were adopted by the Parish Council and Responsible Financial Officer (Clerk).
36/21. Annual Governance and Accountability Return 2020/21. The Clerk as Responsible Financial Officer had completed the Annual Governance and Accountability Return 2020/21 in accordance with the Accounts and Audit Regulations 2015.
- The Certificate of Exemption was completed and dated 6th May 2021.
- The Annual Internal Audit Report 2020/21 was undertaken and signed by an independent internal auditor on 27th April 2021.
- The Annual Governance Statement 2020/21 was approved by the Parish Council and signed by the Chairman and Clerk on 6th May 2021.
- The Accounting Statements 2020/21 were approved by the Parish Council and signed by the Chairman and Responsible Financial Officer (Clerk) on 6th May 2021.
Resolved: All relevant documents to be published on the Parish Council website and Middlesbrough Council website, Stainton and Thornton Parish Council webpage by 11th June 2021
37/21. Assets Register. The Assets Register updated by the Clerk. There had been no additions or deletions to the register in the year 2020/2021. Cllr. Conroy to oversee Assets Register during the 2021/22 year.
38/21. To review the Committee arrangements of the Council and elect Committee Chairs. It was agreed that the existing committee arrangements would continue. Cllr. Coupe was nominated as Chair of the Environment Committee (aka Green Finger Gang) with the Clerk continuing as Secretary. Cllr. Liddle would continue to Chair the Planning Committee and Cllr. Neale would Chair the Crime and Disorder Committee, both committees comprising of the full Parish Council. Resolved: Existing committee arrangements to continue.
39/21. To elect Members to the Environment Committee. Members and volunteers were invited to continue as at present. Cllrs. Coupe, Cooper and Liddle would attend meetings. Residents on the committee would be confirmed at its next meeting. New members and volunteers were very welcome. The KGG Pollution Sub Committee will continue until the pollution issue is resolved.
40/21. To appoint, if necessary, members to Friends of Stainton & Thornton Green Spaces, confirmation of insurance cover for the group and payment of water charges for field alongside Kell Gate Green. Members attending meetings of FSTGS were Cllrs. Liddle, Conroy and Dennison. Minutes of their meetings would be issued to all parish councillors who were all welcome to join the FSTGS group as were any interested residents. The Clerk confirmed that the Parish Council insurance also covered the FSTGS group and the Council also paid the water charges relating to the field alongside Kell Gate Green.
41/21. Membership review of Cleveland Local Council's Association. The Council’s membership was reviewed and Cllr. Liddle proposed, seconded by Cllr. Coupe, continuation of membership. A majority of councillors present voted to continue membership of CLCA. It was agreed that the Chair and any parish councillor would be welcome to attend CLCA meetings. Resolved: Membership of CLCA to continue. Payment of CLCA subscription authorised.
42/21. Review of Insurance Cover of the Council and payment authorisation of next annual premium due on 1 June 2021. Insurance cover was discussed. Clerk reminded councillors that last year the Parish Council entered into a Long Term Agreement Premium with Came & Company, Local Council Insurance. The renewal premium this year is £613.97 Resolved: Renewal of insurance cover via Came & Company authorised on LTA terms.
43/21. Clerk's report of any urgent correspondence and to authorise any urgent expenditure. - None
44/21. Planning Applications requiring a response before next meeting. - None
45/21. Review of the Budget of the Council for 2021/22. Finances were currently in a healthy state allowing for the Parish Council precept to remain the same, per household as the previous year and using reserves, if necessary, to make up any shortfall in budget requirements. Costings for a roadside speed camera are being actively progressed.
46/21. New agenda items for future Parish Council meetings. – No additions identified.
47/21. Other business requiring response before next meeting.
- Kell Gate Green Pollution Problem – Chair reported that robust signage is currently being produced by Middlesbrough Council and should be in situ by the end of next week.
- Inconsiderate parking of vehicles on Hemlington Road – The parking problem is escalating, and Middlesbrough Enforcement Team are visiting the area regularly. Cllr. Coupe to highlight the problem with MBC officer during a ‘walk the ward’ next week.
48/21. To confirm dates of future business meetings of the Parish Council for the year 2021/22
Tuesday 22 June
Tuesday 10 August
Tuesday 12 October
Tuesday 14 December
Tuesday 8 February 2022
Meetings to commence at 7pm in the Memorial Hall.
The Chair formally closed the meeting at 8.00pm
Minutes taken by: J. Holmes, Clerk to the Council, 13 Strait Lane, Stainton, TS8 9BB.
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